Companies, Hospitals,Clinics
In hospitals and companies there are often multiple sites and reception points for the incoming mail. PASS Mailroom is used for tracking parcels both inbound and outbound across these sites, recording the movement of each parcel or mailbag at each point as it is logged in, sorted, put on a van, dropped off at a remote point and then delivered to desk or collected. This continual tracking prevents the loss of packages after you receive them and provides rapid payback. When the parcels come in the PC logs them onto the system and gives them an unique identity. This ID is in the shape of a barcode label that the PC prints off automatically. Often the incoming parcels will have a barcode already on them and you can use this instead of your internal code or together with it.
Universities, Housing associations
The 'Mail Collections' configuration is particularly suitable for universities, housing associations, colleges and schools with hundreds of students. Its impossible to deliver the mail so a collection system is necessary with email advice to the student when mail arrives. This also means that the students do not have to check the mailroom to see if they have mail because when the system logs in the package it automatically generates the email advice. The other advantage of this system for students is that the database updates to each new intake every year with a simple import of the new list taking only a couple of minutes. After logging the receipt you then move the parcel to its collection location to provide full traceability in the event of loss.
Banks ,Insurance and Institutions
Institutions such as bank will have mail messengers delivering on trolleys. Tracking parcels involves recording the delivery of the mail to a building and then to the office and desk of the recipient . The tracking points occur on movement from post-room to van, and van to remote site, and then on to the office and desk or reception area.. When the package reaches its final destination a PDA records the delivery together with a photo or signature of the recipient. At this point you may think that all the intermediary steps between sites cause extra work. However what actually happens is that the mail is in a mailbag and a single scan of the mailbag records delivery of all the contents of the bag at the remote destination.
