PASS barcode systems
britsoft

How to label - print or preprint?

Barcode solutions must have a code identity for each product and location. These IDs are then converted to barcodes. They can be generic for commoddity type products or unique for serial numbered products or batches. This ID can be your own internal stock code or the suppliers stock code Some items will arrive with barcodes on them already, others will need to have one attached. If you want to use your own stock codes then PASS will print barcodes as the stock items are logged in. For fixed assets you can use pre-printed labels or tags and stick them to the items permanently.  For incoming mail either labelling system is ok. It depends on which is most convenient in your own situation. Once fixed to the items the PDAs or scanner guns read the barcodes and log them into the system.

Barcodes and RFID Tags

Barcodes are just a set of vertical lines representing an item code which makes it quick and easy to enter on a system. Barcode tracking systems require all the tracked items to have a unique identity. Where there are thousands of items to be tracked this means that the identifying number or code is probably going to be more that a few digits and characters which in turn means that there is a high risk of input error when recording their location or condition. For this reason barcodes and RFID tags are used to minimise the errors and a side benefit is that it is a lot quicker.

Batch numbers and serial numbers

There is a difference between inventory items like stock and non inventory items like assets. In the case of inventory items these can be split further into consumables and saleable stock. So for commodity items and consumables within your inventory you need a single identity to cover each item type. You may also need a batch number B4567 to identify the batch in case of customer complaint. For example if you are selling flour you will have a product code for flour, say P1234, but each consignment of flour that arrives will have its own batch number. For internal consumables like A4 paper however this is not necessary. For unique assets such as Laptops or phones you will have a generic code but also a barcode serial number so that each one can be identified uniquely.  In this way you can easily see the number of laptops you have in total but if you need to search for a specific one you have its unique identity as well.
Free trial for two months
Try the software for a couple of months, adapt it to your system and test it to its limits. We are confident it will give you a quick payback for the small outlay and transform the way you control your asset register. Send us your details and we will give you the link and password to download the software from our download site. We will then help you to understand how it works and at the end of the trial period you can then decide whether to buy the system without losing any settings or data. A blank database and a demo database are included in the trial.
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