PASS Mailroom parcel tracking system

Configurations for all situations

System

The PASS Mailroom parcel tracking system tracks your inbound mail distribution to prevent the loss of packages after you receive them. When the parcels come in the PC logs them onto the system and gives them an unique identity. This ID is in the shape of a barcode label that the PC prints off automatically. Often the incoming parcels will have a barcode already on them and you can use this instead of your internal code or together with it. After logging the receipt, you then move the parcel to its collection location or on to the post trolley or company van and record the movement to provide full traceability in the event of loss.

Mailroom collections

This parcel tracking system configuration is particularly suitable for colleges and schools with hundreds of students. Its impossible to deliver the mail so a collection system is necessary with email advice to the student when mail arrives. This also means that the students do not have to check the mailroom to see if they have mail because when the system logs in the package it automatically generates the email advice. The other advantage of this system for students is that the database updates to each new intake every year with a simple import of the new list taking only a couple of minutes.

Distribution of the mail

Parcel tracking systems for remote delivery to another site or to a person’s desk records the delivery of the mail to a building and then to the office and desk of the recipient. The tracking points occur on movement from post-room to van, and van to remote site, and then on to the office and desk or reception area. When the package reaches its destination, a PDA records the delivery together with a photo or signature of the recipient. At this point you may think that all the intermediary steps between sites cause extra work. However, what happens is that the mail is in a mailbag and a single scan of the mailbag records delivery of all the contents of the bag at the remote destination.

GDPR Compliance

Tracking system for mail collected from the mailroom Tracking system for college and university mail

Tracking system for delivering mail to desk or site Tracking system for Housing associations

Free trial for two months

Try the software for a couple of months, adapt it to your system and test it to its limits. We are confident it will give you a quick payback for the small outlay and transform the way you control your asset register. Send us your details and we will give you the link and password to download the software from our download site. We will then help you to understand how it works and at the end of the trial period you can then decide whether to buy the system without losing any settings or data. A blank database and a demo database are included in the trial.