Collections from the Postroom
Make sure the addressees collect their mail by emailing them!
Don’t let uncollected mail build up unnecessarily!
There are basically two types of mail management systems for handling inbound and internal mail. The mail is either collected from the post room or delivered to the receivers desk. The PASS Mailroom system for collected mail sends automatic email advice to addressees when their packages arrive. Where mail remains uncollected you can then retrieve a list of all uncollected mail and email them all again as a batch.
Proof of delivery
Barcode labelling, USB Barcode scanning and electronic signatures are all part of mailroom barcode tracking. Where the mail tracking system needs to be a mixture of collection and delivery then a signature pad in the post room records the collections and a PDA is used to record the deliveries by trolley or van. The two operations are easily configured in to work together seamlessly.
Listing the recipients
All the recipients (addressees) can be imported from a file or integrated with your email contacts. You can have many additional fields in the right panel giving fuller details about the recipient such as mobile number, home address etc depending on your GPR policy.
Details about the mail items
These are the basic details you will see displayed against each item. However the panel is fully configurable so that you can add many more details. In the top panel you will see a signature: this is the signature of the recipient that is captured when the item is collected.
Here is a sample of the undelivered mail report. reminder emails can then be sent out as a batch.